¿Cómo puede desarrollar un plan de mantenimiento para sus instalaciones en su estrategia de administración de propiedades para FM? (2025)

First to have the maintenance strategy in place in the form of a framework/policy. Easy ways is to start, if nothing is there, by a schedule, simple schedule with OEM data/schedules and activities. Then develop procedures. Then take into a good strategy.Need review current posture, a Due Diligence would be best.Objective of maintenance would be challenged by the cost factor, hence need prioritizing (assets/systems etc) based on risk factors or business interruptions etc.

When developing a maintenance plan, the first step should always be to have the full inventory of assets along with a complete assessement of their condition.Not only if those assets are working and its overall condition, but also if they where correctly sized to the job they are suposed to do and in the actual enviromental conditions that they have to endure.We should also look at the maintenance log of each asset, if existing (!), and try to acess how far along these equipments are withyn their lyfe expectancy.

Developing a maintenance plan for your facilities is crucial for effective property management. Here’s a step-by-step guide:1.Assessment: Begin by conducting a thorough assessment of your facilities. Identify all the components that require regular maintenance, such as HVAC systems, plumbing, electrical systems, roofing, and structural elements.2.Prioritization: Prioritize maintenance tasks based on criticality and potential impact on operations and safety. Some tasks may be routine, while others may be preventive or corrective maintenance.3.Schedule: Create a maintenance schedule that outlines when each task needs to be performed.

Essential contents of any effective program are exhaustive inventory of assets, identification of the specific maintenance tasks, their alignment to specific assets, reasonable maintenance schedule, indication of the appropriate skill set for each maintenance task, prediction regarding spare parts consumption and specification of the work that contractors will do.

Effective facility management includes all services and tools that ensure the safety, functionality, and sustainability.Some of the most popular best practices in the management of facilities are improving team structure, conducting preventive maintenance, and more.No matter which facility management strategy you choose, ToolSense – an asset management solution – can help implement changes, analyse machine data, and organise maintenance schedules and work orders.

So we may have the best maintenance plan but still have a lot of challenges because we do not have measurable goals. So for e.g someone can request a new chair but you cannot do it because you were not changing over furniture. You can have a goal that says when new furniture can be purchased or otherwise just repair.

Complying with all H&S standards and regulations should be a given at all times. The development of maintenance objectives should again be linked to the activity within each building. The objectives should be a collaborative approach with any outsourced contractors you may already have and should form part of their KPIs and SLAs. This is also true if it is an in-house maintenance team. All objectives though should regularly be reviewed monthly performance meetings.

Aligning to your business, the objective can be to have near to zero breakdowns of UPS and critical assets if it is data centers and lighting & HVAC if it is retail stores etc. This gives a perspective of segregating the maintenance schedules between Comprehensive AMC , Non comprehensive AMC or on call maintenance contracts.

Defining maintenance objectives is crucial for strategic asset management. Align goals with business objectives, emphasizing reliability, uptime, and cost efficiency. Prioritize based on criticality. Integrate preventive and predictive strategies for optimal performance. Clearly articulate safety and compliance goals. Utilize KPIs for measurement. Foster a proactive approach, emphasizing continuous improvement. Regularly adapt objectives to align with evolving business needs. Well-defined objectives provide a road-map for operational excellence, reducing downtime, and maximizing asset lifespan.

There are 3 specifics targets:- 100% uptime of all utilities/equipment- 5-10% cost savings in Energy Consumption- 100% compliance to safety standards and statutory requirements

We are in the age of technology and we should focus more on predictive maintenance rather than preventive or reactive maintenance. This reduces the risk of business loss due to asset failure. Installing the right sensor devices for each asset and monitoring the same through a BMS system gives a lot of insights where we can identify symptoms shown by assets which will result in breakdown in the future date. While preventive maintenance, 52 week schedules and AMCs is good to have processes to maintain assets, predictive maintenance is the future.

What is your strategy? I often hear preventative is better than cure but I have seen that reactive can work however you must have supplies and staff readily available. In my opinion you can analyze what reactive can work with and have a call out fee for emergencies from contractors rather than having internal people do this work.

One of the several things I have learnt over the years in FM is, it is safer to adopt all maintenance strategies for your facility depending on the criticality of service requirements and budget. For instance, on your maintenance schedule, you can have some maintenance activities as reactive, preventive and others as predictive or reliability centred depending on their criticality to the core business.

In all utilities except High Side HVAC, Preventive Maintenance schedules should be followed and same should have a digital workflow so as to generate automated alerts when ever a schedule is missed or delayed.High Side HVAC should have investment of Predictive Maintenance in form of IoT integration as there is significant scope of Energy Conservation by doing so.

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The state of your equipment, maintenance objective and the type of service provided will give you a better idea of the type of maintenance to be adopted whether it is replacing, repairing, or upgrading of equipment.For example in a round-the-clock service environment, it is better you go for Reactive maintenance.In an environment where you rest at night and work during the day, you can opt for a preventive maintenanceIn a very sensitive environment where you adopt Reactive maintenance, you might need to create a redundancy incase the unexpected happen.

You must do more than just schedule your maintenance work. You must implement a multi-week scheduling process and lock each week schedule. You must define proper roles and responsibilities of the planners/schedulers and field technicians supervisor. The scheduling software you use must ensure that the People are playing their roles flawlessly to successfully implement a planned process that will provide value. If you just put a schedule out there without a rigorous process and a compliance report to identify the deviances, your schedule will be constantly changed and reactive work will take over.

Scheduling: Create a schedule for routine maintenance tasks such as HVAC servicing, plumbing inspections, and landscaping. Incorporate seasonal considerations and manufacturer recommendations.

Scheduling maintenance activity can be tricky,And slipping schedule is a nightmare to the facility managers,Using technology applications to monitor, control, track and reschedule can reduce the time and effort required to maintain your maintenance schedule on track.Nowadays, AI is a major player in the field, and will have the biggest share of FM technology use.

The Preventive Maintenance plan creation should be made responsibility of the relevant stakeholder (Utility Infrastructure In-Charge, Resilience SPoC, Technical FM, etc.). The calendar once created should be communicated to the relevant stakeholders like House Keeping team, Physical Security team, Property Management team (if applicable) so as to ensure better and smooth coordination among all the participants at the time of undertaking the maintenance. The frequency of equipment differs and should have buy in from IT Infrastructure team as well as the OEMs.

A maintenance schedule is one of the artifacts that is needed for us FM. Cleaning is one of the main items on my schedule that I have seen since general cleaning can assist us in not having maintenance issues. I saw mold was a challenge because of poor cleaning practices.

When you're rolling out your maintenance plan, it's a good idea to think green. Like, using eco-friendly stuff and saving energy wherever you can. It's not just good for the planet, but it can save some cash too. Plus, getting everyone involved, like your guests and tenants, in these green initiatives can really create a cool, eco-conscious community vibe. It's about doing your bit for the environment while keeping everything running smoothly. Pretty neat, right?

A maintenance plan can not work on its own without accurate follow-up.Follow-up such as:1. Create a checklist to be filled and signed by a specific individual2. Adopt the policy MBWA (Management By Walking Around)3. In case you are busy, do not announce before you show up during the maintenance period4. Make sure the maintenance is carried out by qualified personnel and followed-up by same

Faire comprendre à votre équipe de maintenance que les équipements appartiennent à la production ou à l'exploitation, donc la communication est un élément important de leur travail,et pour ce faire il faut une bonne préparation du travail en amont qui permettra de déterminer les fréquences et les durées d'intervention. Interagir avec le service QHSE pour réaliser les interventions en toute sécurité et mettre un accent sur le respect des contrôles réglementaires des installations par des organismes agréés tels que Apave ou Bureau Veritas ,ils peuvent être trimestriels,semestriel ou annuel.

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Evaluating your maintenance plan is super important in facility management. It's all about gathering data on things like costs, reliability, and how happy everyone is with the facilities. By comparing what you expected with what actually happened, you can spot where things might have gone off track. This isn't just a one-time thing, though. You've got to keep tweaking your plan to make sure your facilities are always top-notch and in line with your overall property strategy. It's a bit like keeping a car running smoothly – regular check-ups and adjustments are key!

Cette évaluation du plan de maintenance n'est possible que si on a mis en place des carnets de maintenance ou des historiques de panne,des retours d'expérience comme le brainstorming ou le benchmark,le suivi du coût de la maintenance et la formation des hommes au métier et à la sécurité. La gestion des énergies et le traitement des déchets liés à notre activité sont aussi un axe d'amélioration.

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It is critical to ensure the basics are in place,-Asset Register including all facilities, equipment showing identification, models, purchase date, cost, life span, location and condition.-Update asset register with any changes or modifications.-Identify maintenance requirements as per manufacturer specifications, benchmarks etc.- Develop a maintenance plan for specific periods depending on maintenance requirements..- Do condition assesment to identify onngoing condition and requirements for repairs, maintenace and upgrades.- Follow the maintenance plan using established control systems.

Remember, a well-maintained facility not only enhances its lifespan but also contributes to tenant satisfaction and operational efficiency.

The basics I like to start with:1. Assess and identify the problem areas.2. Identify the priorities3. Create and implement a Preventative Maintenance Program4. Delegate the work5. Make the corrections6. Record and track the metrics

Es un espacio para compartir y solucionar las problemas, Es un trabajo que siempre te ase sentir bien y compartir las ideas con los demás es un trabajo qué siempre sé trabaja de cara al público 😊😊😊

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En resumen:- Identifica todos los activos (equipos, sistemas, estructuras) e inspecciona su estado actual para determinar necesidades de mantenimiento.- Establece objetivos claros (reducir costos, mejorar eficiencia, prolongar vida útil).- Crea un calendario de mantenimiento preventivo y correctivo (tareas diarias, semanales, mensuales, anuales).- Asigna responsabilidades a personal capacitado y asigna presupuesto adecuado.- Implementa y monitorea el plan para asegurar su cumplimiento.- Revisa y ajusta el plan regularmente para asegurar su eficacia y adaptarlo a cambios.De esta manera, un plan de mantenimiento efectivo ayuda a prolongar la vida útil de las instalaciones, reduce costos operativos y mejora la eficiencia general.

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